October 24, 2009
Meeting was called to order by Bill Hutchens at 9:40 a.m.
Present were Bill Hutchens, Pete Chehayl, Gary Karnes, Carla Boggess, Richard Newton, Ron Howard, Greg Biehl, Elly Bloksma, Chris and Jenny Branston.
The following items of business were addressed:
Old Business:
Bill Hutchens will order additional marketing cards for distribution as the supply is running low.
Elly Bloksma reminded the Board of the importance of a questionnaire for the membership regarding the planning of future club activities. Upcoming events include the Ocktoberfest dinner to be held this evening at The Old European Bistro in Naples. November 14th is the Wine Tasting and Pot Luck to be hosted by Faith and Steve Wassersug.
The Christmas Party will be held at the Strand on December 5th. Elly and Debbie Uronis went to the Strand this past week and selected the menu. Pete Chehayl will be coordinating the contract and payment for this event. There is a $300 deposit. Debbie Uronis will be provided a list of reservations and entrée selection for preparation of coded name tags to reflect entrée selection. T-shirts will be sold at the Christmas party. Toys collected at the Christmas Party will be donated again this year to St. Matthews House with the possibility of selecting another charity next year. It was brought up that a collection of toiletry samples could also be donated to St. Matthews House. Bill Hutchens will deliver the toys after the Christmas party. Gary Karnes will prepare and distribute the reservation forms for the February 6th Cars on Fifth event at the Christmas Party. Bill Hutchens will extend an invitation from the Board to Derek and Misty Bell.
Gary Karnes discussed the Cars on Fifth event. He is looking for 400 cars at $25 per car registration. The event benefits charity.
Carla Boggess arranged the violinist, Vivian Aiello of Seaside Strings (which has subsequently been confirmed on November 4th) for the Christmas Party. Ms. Aiello is sending the contract and customary $150 deposit request to Pete Chehayl.
Treasurer’s Report was given by Pete Chehayl with $8,468.32 at the end of September.
New Business:
Greg Biehl advised that he is in the process of updating the website and suggested the addition of an interactive access for Board members. The access will be egrpca@gmail.com This will facilitate a central location for membership coordination, event distribution and management, RSVPs, and the sale of T-shirts. The tentative date for the website to be up and running is the second to third week of November. The update of membership is 207 primary members and 167 affiliate members for a total of 374 members.
Bill Hutchens made a motion that the officers remain the same for the upcoming year. Carla Boggess seconded the motion, and the vote passed. All of the 2009 officers will be candidates for office again in 2010.
Richard Newton advised the Board that the Breakfast Club is scheduled through 2010.
Motion to adjourn by Bill Hutchens at 10:30 am, seconded by Pete Chehayl.
Submitted by: Carla Boggess, Past President in lieu of Elizabeth Newton, Secretary
